Special Event Permit

2. Video Instructions
   Video Instructions

4. Instructions
   Approver Written Instructions

   Scroll down to view submission details. Enter comments or stipulations in the comments fields. Enter your initials to approve the permit.

6. Approvals Required

   1. Special Operations Commander
   2. Traffic Impact - ROW
   3. Risk Manager
   4. Neighborhood Services Officer
   5. Taxpayer Services
   6. City Clerk
   7. PTR

7. Approvals Required Comments

9. Payment Date
   Payment Date

   Payment Date

10. File Uploads, PTR

11. File Uploads, PTR

12. File Uploads, PTR

14. Special Operations Commander Approval
    -- Select One --Not ApplicableApproveDisapprove

15. Special Operations Commander Comments
    Enter comments here

17. Traffic - ROW Approval
    -- Select One --Not ApplicableApproveDisapprove

18. Traffic Impact Comments
    Enter comments here

20. Approved Street Use Permit

22. Risk Manager Approval
    -- Select One --Not ApplicableApproveDisapprove

23. Risk Manager Comments
    Enter comments here

25. ComDev Approval
    -- Select One --Not ApplicableApproveDisapprove

26. Neighborhood Services Officer Comments
    Enter comments here

28. Revenue Manager Approval
    -- Select One --Not ApplicableApproveDisapprove

29. Revenue Manager Comments
    Enter comments here

31. Approved Special Event Business License

33. Clerk Approval
    -- Select One --Not ApplicableApproveDisapprove

34. City Clerk Comments
    Enter comments here

36. Approved Liquor License

38. Final Comments - Parks, Trails, and Recreation

40. Notification*

    1. Notifications

    Ignore this field; it is used for processing.

42. Save Your Progress
    Select the link in the top right corner of the form to create a login. Once an account is created, the application will be saved, but uploaded documents will not.

    Select the link in the top right corner of the form to create a login. Once an account is created, the application will be saved, but uploaded documents will not.

44. Get Adobe Reader
    Adobe Reader

45. Configure your browser
    Configure your browser

49. Welcome to the Special Events Permitting site.
    If you are only requesting a street use permit, please fill out the correct form and hit submit. If you need any combination of approvals (e.g. street permit, trail use, route and site plan, private business approval, special event liquor license, tax license, certificate of liability and/or tent approval) DO NOT FILL OUT THIS FORM until you have ***all the required documents***. We’re here to help! If you want to check a date, have questions please speak with staff prior to completing this form. Please contact, Cathy Delap, Recreation Manager for Parks, Trails and Recreation at 303-486-5766 or cdelap@greenwoodvillage.com

    If you are only requesting a street use permit, please fill out the correct form and hit submit. If you need any combination of approvals (e.g. street permit, trail use, route and site plan, private business approval, special event liquor license, tax license, certificate of liability and/or tent approval) DO NOT FILL OUT THIS FORM until you have ***all the required documents***. We’re here to help! If you want to check a date, have questions please speak with staff prior to completing this form. Please contact, Cathy Delap, Recreation Manager for Parks, Trails and Recreation at 303-486-5766 or cdelap@greenwoodvillage.com

51. Event Name*

53. Are you having a private event?*
    -- Select One --YesNo

55. Applicant Name*

56. Phone Number*

57. Email*

59. Applicant Address*

60. City*

61. Zip*

63. Estimated Attendance*

64. Event Contact Name

    If different than the Applicant

65. Event Contact Phone Number

67. Describe the Event*

68. Location of Event*

    Including address

70. Event Start*
    Event Start

    Event Start

    Including setup and take down

71. End*
    End

    End

73. Are you using a street/trail?*
    -- Select One --Yes - Street/Trail Use Permit RequiredNo

74. Street/Trail Use Permit Application

    Required Off-duty police officers may be required by Police Chief - separate fee may apply.

75. Street/Trail Use Permit Application
    Street/Trail Use Permit Application

77. Site Plan*

    *Surface Area Location (i.e. designated park area, parking lot, street) *Tent Set-up (i.e. registration, vendors, sales) *Restroom/Hand Washing Stations *Garbage (roll-offs only) *Parking *Event Route (walks, runs)

78. Site Plan Example
    Site Plan Example

80. Are you selling or serving alcohol to the public*
    -- Select One --Yes - Special Occasion Liquor License RequiredNo

81. Liquor Licensing Permit
    Liquor Licensing

    Contact the Liquor Licensing Specialist at 303-486-5755 or cityclerk@greenwoodvillage.com

83. Are you providing alcohol in a park?*
    -- Select One --Yes - Special Occasion Liquor Permit RequiredNo

84. Special Occasion Alcohol Permit

    Required

85. Special Occasion Alcohol Permit Application
    Special Occasion Alcohol Permit Application

87. Are you using any tents larger than 400 sq.ft.?*
    -- Select One --Yes - Tent Permit RequiredNo

88. South Metro Fire Rescue (SMFR)
    SMFR Special Events Handout

    Call 720-989-2230 to arrange for a Special Event Tent Permit.

89. Tent Permit

    Required

90. Tent Permit
    Tent Permit Application

92. Are you selling goods?*
    -- Select One --Yes - Tax License RequiredNo

93. Tax License Application - Special Event

    Required

94. Tax License Application
    Tax License Application - Special Event

96. Are you using property other than city owned property?*
    -- Select One --Yes - Written Permission RequiredNo

    E.g., business or school parking lots.

97. Written Permission of Property Use

    Required

98. Other Entities' Permission

100. Certificate of Liability Insurance

     Permit holders will be required to provide a Certificate of Insurance, for each permit held, evidencing the applicant carries a minimum of $1,000,000 Liability insurance, naming the City of Greenwood Village as an ADDITIONAL INSURED, for the period of time of the event. If the permit holder is unable to provide the Certificate of Insurance, the City of Greenwood Village may assist you in obtaining a policy in your name. Requirements may be waived depending on the size and type of event. Waiver is determined by the Risk Manager. Submit Certificate of Insurance to cdelap@greenwoodvillage.com.

102. Notice
     All Municipal Codes apply. Municipal Code is available at www.greenwoodvillage.com. A special event fee of $100.00 will be assessed after the application is approved.

     All Municipal Codes apply. Municipal Code is available at www.greenwoodvillage.com. A special event fee of $100.00 will be assessed after the application is approved.

104. For questions or assistance, please call Cathy Delap, Recreation Manager at 303-486-5766.

     For questions or assistance, please call Cathy Delap, Recreation Manager at 303-486-5766.

Leave This Blank:


105. 1. Receive an email copy of this form.
106. Email address

     This field is not part of the form submission.

107. Submit Submit and Print

* indicates a required field