Special Event Permit

2. Video Instructions

   Video Instructions

4. Instructions

   Approver Written Instructions

   Scroll down to view submission details. Enter comments or stipulations in the comments fields. Enter your initials to approve the permit.

6. Approvals Required

   1. Administrative Assistant for PD
   2. Special Operations Commander
   3. Traffic Impact - ROW
   4. Risk Manager
   5. Neighborhood Services Officer
   6. Taxpayer Services
   7. City Clerk
   8. PTR

7. Approvals Required Comments

9. Payment Date
   Payment Date

   Payment Date

10. File Uploads, PTR

11. File Uploads, PTR

12. File Uploads, PTR

14. PD Admin

    Administrative Assistant - initial to approve.

15. PD Admin Comments

17. Special Operations Commander

    Special Operations Commander - initial to approve.

18. Special Operations Commander

20. Traffic - ROW

    Engineering Inspector - initial to approve.

21. Traffic Impact Comments

23. Approved Street Use Permit

25. Risk Manager

    Risk Manager - initial to approve.

26. Risk Manager Comments

28. ComDev

    Neighborhood Services Manager - initial to approve.

29. Neighborhood Services Officer Comments

31. Tax

    Revenue Manager - initial to approve.

32. Revenue Manager Comments

34. Approved Special Event Business License

36. Clerk

    City Clerk - initial to approve.

37. City Clerk Comments

39. Approved Liquor License

41. Final Comments - Parks, Trails, and Recreation

43. Save Your Progress

    Select the link in the top right corner of the form to create a login. Once an account is created, the application will be saved, but uploaded documents will not.

    Select the link in the top right corner of the form to create a login. Once an account is created, the application will be saved, but uploaded documents will not.

45. Fillable Forms

    To fill the supporting documents out online: 1. <a href="https://get.adobe.com/reader/" target="_blank">Download Adobe Acrobat</a>. 2.<a href=https://helpx.adobe.com/acrobat/kb/pdf-browser-plugin-configuration.html" target="_blank">Configure your browser.</a>

    To fill the supporting documents out online: 1. Download Adobe Acrobat. 2.Configure your browser.

49. Event Name*

51. Are you having a private event?*
    -- Select One --YesNo

53. Applicant Name*

54. Phone Number*

55. Email*

57. Applicant Address*

58. City*

59. Zip*

61. Estimated Attendance*

62. Event Contact Name

    If different than the Applicant

63. Event Contact Phone Number

65. Describe the Event*

66. Location of Event*

    Including address

68. Event Start*
    Event Start

    Event Start

    Including setup and take down

69. End*
    End

    End

71. Are you having a block party?*
    -- Select One --YesNo

72. Are you using a street/trail?*
    -- Select One --Yes - Street/Trail Use Permit RequiredNo

73. Street/Trail Use Permit Application*

    Street/Trail Use Permit Application
    Off-duty police officers may be required by Police Chief - separate fee may apply.

75. Site Plan*

    Site Plan Example
    *Surface Area Location (i.e. designated park area, parking lot, street) *Tent Set-up (i.e. registration, vendors, sales) *Restroom/Hand Washing Stations *Garbage (roll-offs only) *Parking *Event Route (walks, runs)

77. Are you selling or serving alcohol to the public*
    -- Select One --Yes - Special Occasion Liquor License RequiredNo

78. Liquor Licensing Permit

    Liquor Licensing

    Contact the Liquor Licensing Specialist at 303-486-5755 or cityclerk@greenwoodvillage.com.

80. Are you providing alcohol in a park?*
    -- Select One --Yes - Special Occasion Liquor Permit RequiredNo

81. Special Occasion Alcohol Permit*

    Special Occasion Alcohol Permit

83. Are you using any tents larger than 400 sq.ft.?*
    -- Select One --Yes - Tent Permit RequiredNo

84. South Metro Fire Rescue (SMFR)

    SMFR Special Events Handout

    Call 720-989-2230 to arrange for a Special Event Tent Permit.

85. Tent Permit

    Tent Permit Application

87. Are you selling goods?*
    -- Select One --Yes - Tax License RequiredNo

88. Tax License Application - Special Event*

    Tax License Application - Special Event

90. Are you using property other than city owned property?*
    -- Select One --Yes - Written Permission RequiredNo

    E.g., business or school parking lots.

91. Written Permission of Property Use*

92. Other Entities' Permission

94. Certificate of Liability Insurance

    Permit holders will be required to provide a Certificate of Insurance, for each permit held, evidencing the applicant carries a minimum of $1,000,000 Liability insurance, naming the City of Greenwood Village as an ADDITIONAL INSURED, for the period of time of the event. If the permit holder is unable to provide the Certificate of Insurance, the City of Greenwood Village may assist you in obtaining a policy in your name. Requirements may be waived depending on the size and type of event. Waiver is determined by the Risk Manager. Submit Certificate of Insurance to cdelap@greenwoodvillage.com.

96. Notice

    All Municipal Codes apply. Municipal Code is available at www.greenwoodvillage.com.

    All Municipal Codes apply. Municipal Code is available at www.greenwoodvillage.com.

98. Submit the completed application with the all the appropriate documentation to Cathy Delap, Recreation Manager, cdelap@greenwoodvillage.com no later than 30 days prior to event. Further documentation may be required by staff. A special event fee of $100.00 will be assessed after the application is approved.

    Submit the completed application with the all the appropriate documentation to Cathy Delap, Recreation Manager, cdelap@greenwoodvillage.com no later than 30 days prior to event. Further documentation may be required by staff. A special event fee of $100.00 will be assessed after the application is approved.

100. For questions or assistance, please call Cathy Delap, Recreation Manager at 303-486-5766.

     For questions or assistance, please call Cathy Delap, Recreation Manager at 303-486-5766.

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101. 1. Receive email copy
102. Email address

     This field is not part of the form submission.

103. Submit Submit and Print

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