Special Event Permit

2. Video Instructions

   Video Instructions

4. Instructions

   Approver Written Instructions

   Scroll down to view submission details. Enter comments or stipulations in the comments fields. Enter your initials to approve the permit.

6. Approvals Required

   1. Special Operations Commander
   2. Traffic Impact - ROW
   3. Risk Manager
   4. Neighborhood Services Officer
   5. Taxpayer Services
   6. City Clerk
   7. PTR

7. Approvals Required Comments

9. Payment Date
   Payment Date

   Payment Date

10. File Uploads, PTR

11. File Uploads, PTR

12. File Uploads, PTR

14. Special Operations Commander

    Special Operations Commander - initial to approve.

15. Special Operations Commander Comments

17. Chief of Police Notification*

    1. dvarney@greenwoodvillage.com

19. Traffic - ROW

    Engineering Inspector - initial to approve.

20. Traffic Impact Comments

22. Approved Street Use Permit

24. Risk Manager

    Risk Manager - initial to approve.

25. Risk Manager Comments

27. ComDev

    Neighborhood Services Manager - initial to approve.

28. Neighborhood Services Officer Comments

30. Tax

    Revenue Manager - initial to approve.

31. Revenue Manager Comments

33. Approved Special Event Business License

35. Clerk

    City Clerk - initial to approve.

36. City Clerk Comments

38. Approved Liquor License

40. Final Comments - Parks, Trails, and Recreation

42. Save Your Progress

    Select the link in the top right corner of the form to create a login. Once an account is created, the application will be saved, but uploaded documents will not.

    Select the link in the top right corner of the form to create a login. Once an account is created, the application will be saved, but uploaded documents will not.

44. Fillable Forms

    To fill the supporting documents out online: 1. <a href="https://get.adobe.com/reader/" target="_blank">Download Adobe Acrobat</a>. 2.<a href=https://helpx.adobe.com/acrobat/kb/pdf-browser-plugin-configuration.html" target="_blank">Configure your browser.</a>

    To fill the supporting documents out online: 1. Download Adobe Acrobat. 2.Configure your browser.

48. Welcome to the Special Events Permitting site.

    If you are only requesting a street use permit, please fill out the correct form and hit submit. If you need any combination of approvals (e.g. street permit, trail use, route and site plan, private business approval, special event liquor license, tax license, certificate of liability and/or tent approval) DO NOT FILL OUT THIS FORM until you have <b>all the required documents</b>. We’re here to help! If you want to check a date, have questions please speak with staff prior to completing this form. Please contact, Cathy Delap, Recreation Manager for Parks, Trails and Recreation at 303-486-5766 or cdelap@greenwoodvillage.com

    If you are only requesting a street use permit, please fill out the correct form and hit submit. If you need any combination of approvals (e.g. street permit, trail use, route and site plan, private business approval, special event liquor license, tax license, certificate of liability and/or tent approval) DO NOT FILL OUT THIS FORM until you have all the required documents. We’re here to help! If you want to check a date, have questions please speak with staff prior to completing this form. Please contact, Cathy Delap, Recreation Manager for Parks, Trails and Recreation at 303-486-5766 or cdelap@greenwoodvillage.com

50. Event Name*

52. Are you having a private event?*
    -- Select One --YesNo

54. Applicant Name*

55. Phone Number*

56. Email*

58. Applicant Address*

59. City*

60. Zip*

62. Estimated Attendance*

63. Event Contact Name

    If different than the Applicant

64. Event Contact Phone Number

66. Describe the Event*

67. Location of Event*

    Including address

69. Event Start*
    Event Start

    Event Start

    Including setup and take down

70. End*
    End

    End

72. Are you having a block party?*
    -- Select One --YesNo

73. Are you using a street/trail?*
    -- Select One --Yes - Street/Trail Use Permit RequiredNo

74. Street/Trail Use Permit Application*

    Street/Trail Use Permit Application
    Off-duty police officers may be required by Police Chief - separate fee may apply.

76. Site Plan*

    Site Plan Example
    *Surface Area Location (i.e. designated park area, parking lot, street) *Tent Set-up (i.e. registration, vendors, sales) *Restroom/Hand Washing Stations *Garbage (roll-offs only) *Parking *Event Route (walks, runs)

78. Are you selling or serving alcohol to the public*
    -- Select One --Yes - Special Occasion Liquor License RequiredNo

79. Liquor Licensing Permit

    Liquor Licensing

    Contact the Liquor Licensing Specialist at 303-486-5755 or cityclerk@greenwoodvillage.com.

81. Are you providing alcohol in a park?*
    -- Select One --Yes - Special Occasion Liquor Permit RequiredNo

82. Special Occasion Alcohol Permit*

    Special Occasion Alcohol Permit

84. Are you using any tents larger than 400 sq.ft.?*
    -- Select One --Yes - Tent Permit RequiredNo

85. South Metro Fire Rescue (SMFR)

    SMFR Special Events Handout

    Call 720-989-2230 to arrange for a Special Event Tent Permit.

86. Tent Permit

    Tent Permit Application

88. Are you selling goods?*
    -- Select One --Yes - Tax License RequiredNo

89. Tax License Application - Special Event*

    Tax License Application - Special Event

91. Are you using property other than city owned property?*
    -- Select One --Yes - Written Permission RequiredNo

    E.g., business or school parking lots.

92. Written Permission of Property Use*

93. Other Entities' Permission

95. Certificate of Liability Insurance

    Permit holders will be required to provide a Certificate of Insurance, for each permit held, evidencing the applicant carries a minimum of $1,000,000 Liability insurance, naming the City of Greenwood Village as an ADDITIONAL INSURED, for the period of time of the event. If the permit holder is unable to provide the Certificate of Insurance, the City of Greenwood Village may assist you in obtaining a policy in your name. Requirements may be waived depending on the size and type of event. Waiver is determined by the Risk Manager. Submit Certificate of Insurance to cdelap@greenwoodvillage.com.

97. Notice

    All Municipal Codes apply. Municipal Code is available at www.greenwoodvillage.com. A special event fee of $100.00 will be assessed after the application is approved.

    All Municipal Codes apply. Municipal Code is available at www.greenwoodvillage.com. A special event fee of $100.00 will be assessed after the application is approved.

99. For questions or assistance, please call Cathy Delap, Recreation Manager at 303-486-5766.

    For questions or assistance, please call Cathy Delap, Recreation Manager at 303-486-5766.

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100. 1. Receive an email copy of this form.
101. Email address

     This field is not part of the form submission.

102. Submit Submit and Print

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