Public & Special Event Permits

Purpose:

To provide a framework for organizations or individuals wishing to host special or public events within the City, ensuring that the events are safe, organized, and beneficial for both the organizers and residents.

1. Definitions:

Special or Public Event: Any gathering, festival, parade, race, or event expected to attract significant participants or spectators and require City public spaces or streets.

2. Application Procedure:

• Submission of Application: Applicants should submit the Special Event Permit application at least 60 days before the proposed event date. Applications are submitted using Community Development Permitting software.
• Review: The City will review the application, consulting with departments such as police, fire, zoning, liquor, finance, and others as needed.
• Notification: Applicants will be notified of approval or denial at least 30 days before the proposed event date.

3. Requirements:

• Site Plan: A detailed site plan showing the location of stages, vendor booths, portable restrooms, emergency exits, first aid stations, etc.
• Safety & Security: Depending on the size and nature of the event, a security plan might be required. This includes potential coordination with the City's police and emergency services.
• Sanitation: Plan for waste collection, disposal, and cleaning post-event.
• Insurance: Evidence of general liability insurance naming the City as an additional insured.
• Accessibility: Ensure the event is accessible to people with disabilities per the City's regulations.
• Noise: Adherence to the City's noise ordinance unless special provisions are given.

4. Restrictions:

• Alcohol: If alcohol is to be served or sold, appropriate licenses and permits must be obtained.
• Food: Vendors must adhere to the City's and Arapahoe County's Health Department's regulations and have the necessary permits.
• Hours: Event hours of operation, including set up and clean up, must be listed explicitly with the event's plan submittal.
• Fire Safety: Any fireworks, open flames, or pyrotechnics use requires City and South Metro Fire & Rescue approval.

5. Fees:

• Application Fee: Non-refundable fee due before issuance of the permit.
• Rental Fee: If applicable, for City facilities or spaces.

6. Cancellation Policy:

The City must be notified; fees are non-refundable.

7. Indemnification:

The organizer shall indemnify and hold the City, its officers, and employees harmless from any liabilities, damages, actions, costs, or expenses, including attorney's fees, arising from the organizer's activities or using the City's property.

8. Compliance:

• Organizers must comply with all federal, state, and local laws, rules, and regulations.
• Failure to comply with any terms and conditions may result in immediate termination of the event and/or denial of future permit requests.

9. Special Conditions:

The City reserves the right to impose special conditions on the permit, depending on the nature and anticipated impacts of the event.

This is a general guideline; additional regulations, restrictions, or conditions may apply. When finalizing these guidelines, it's advisable to consult with local stakeholders, including residents, businesses, and city departments.